Operations Issuance: 2020-31
Issuance Number: 2020-31
Date: December 23, 2020
To: Workforce Partnership Subrecipients
From: Shaina Gross, Director of Programs
Subject: Operations Manual Update: Chapter 4. Part 2: WIOA Youth Program Activities Updates
Purpose:
This operations issuance is to notify Workforce Partnership (SDWP) subrecipients of changes to the Operations Manual: Chapter 4. Part 2: WIOA Youth Program Activities.
Background:
Updates to the chapter were made to align with the implementation of the Supportive Service, Incentives, and Stipend Logs in Workforce e-File. All participant file documentation must be kept electronically through a combination of CalJOBS and Workforce eFile.
Summary of Updates:
Below is a summary of updates. Subrecipients should review the chapter for detailed changes.
- Reorder of Section I for continuity
- Add Section I-E: Workforce eFile
- Update Section I-F: Participant File Documentation
- Update Section III-H: Supportive Services
- Effective January 4, 2021 Participant supportive services will be managed electronically through Workforce eFile and CalJOBS. To provide supportive services, subrecipients must complete the supportive service log and upload required documents through the Workforce eFile system (Process has been updated for all types of Supportive Services).
- Any supportive services distributed between July 1, 2020 and January 3, 2021 will have been documented in CalJOBS and the subrecipient will need to manually track the expended amounts between CalJOBS and Workforce eFile to ensure the totals do not exceed the allowable amount. This is only applicable for PY20-21.
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- Approved list of supportive services has been updated to align with 20 CFR 600.900.
- Policy and process for food purchases for youth has been added under “other.”
- Approved list of supportive services has been updated to align with 20 CFR 600.900.
- Update Section III-I: Incentives
- Effective January 4, 2021 Participant incentives will be managed electronically through Workforce eFile and CalJOBS. To provide incentives, subrecipients must complete the incentive log and upload required documents through the Workforce eFile system (Process has been updated).
- Update Section III-J: Stipends
- Effective January 4, 2021 Participant stipends will be managed electronically through Workforce eFile and CalJOBS. To provide stipends, subrecipients must complete the stipends log and upload required documents through the Workforce eFile system (Process has been updated).
Action:
Effective January 4, 2021 all Subrecipients are required to follow the guidelines outlined in the updated Chapter and attachments. This issuance replaces and supersedes the chapter and attachments. If you have any questions regarding this issuance, please contact your Contract Administrator (619) 228-2900.
Resources:
- To access the chapters and their attachments, go to workforce.org and click on the collapsed menu icon located on the top right-hand side of the webpage.
- Click on “Operations Resources” section.
- Click on “Operations Manual” to see the list of chapters and operational issuances.
- Click on “Chapter 4. Part 2: WIOA Youth Program Activities | Attachments” to view the policy and attachments.