Operations Issuance: 2022-11

Issuance Number: 2022-12

Date: July 13, 2022

To: Workforce Partnership Staff and WIOA Subrecipients

From: Shaina Gross, VP of Client Services

Subject: Operations Manual Update: Chapter 5. CalJOBS Data Entry Policies and Procedures

Purpose:

This operations issuance is to notify Workforce Partnership subrecipients of the changes to the Operations Manual: Chapter 5. CalJOBS Data Entry Policies and Procedures.

Below is a summary of updates. Subrecipients should review the referenced chapter.

  • II. Eligibility
    • C. Procedures for Exiting Ineligible Participants
  • III. WIOA Title I Participation & Activities
    • A. CalJOBS Registration
      • Description updates and clarification
    • B. WIOA Title I Application
      • Description updates and clarification
    • C. Program Participation & Enrollment
      • Description updates and clarification
    • D. Co-Enrollment/Dual Enrollment
      • Description updates and clarification
    • E. Capturing Program Activities
      • Updates to the data entry process for adding Activity/Service/Enrollment into CalJOBS
  • IV. Program Exit/Outcome
    • A. Program Exit
      • Updates to the data entry process for Exclusionary Exits
  • VI. Data Entry Requirements
    • A. Required Data Entry
      • Updates to Case Management & Data Verification to verify the accuracy, validity, and reliability of data
    • B. Late Data Entry
      • Description updates and clarification
    • C. Data Change Requests
      • Updates to the data entry process for DCRs including new accounts and DCR creation
    • D. Monitoring
      • Description updates and clarification
  • VII. Attachments
    • a. CalJOBS Activity Code Dictionary
    • b. CalJOBS Activity Codes Detailed Listing
    • d. IEP/ISS Instructions and Required Fields
    • e. Objective Assessment Instructions and Required Fields
    • h. WIOA Performance Calendar

Action:

Effective July 14, 2022, all subrecipients are required to follow the guidelines outlined in the updated Chapter and attachments. This issuance replaces and supersedes the chapter and attachments. If you have any feedback or questions regarding this issuance, please contact your Contract Administrator (619) 228-2900

References:

  1. To access the chapters and their attachments, go to workforce.org and click on the collapsed menu icon located on the top right-hand side of the webpage. 
  2. Click on “Operations Resources” section. 
  3. Click on “Operations Manual” to see the list of chapters and operational issuances. 
  4. Click on “Chapter 5. CalJOBS Data Entry Policies and Procedures” to view the policy and attachments.