Operations Issuance: 2019-20

Issuance Number: 2019-20

Date: September 6, 2019

To: SDWP Subrecipients

From: Ellen M. Class, Chief Financial Officer

Subject: Operations Manual Update: Chapter 3 – Procurement and Property Management

Purpose:

The purpose of this issuance is to notify the San Diego Workforce Partnership Subrecipients of revisions and/or additions to the following policies: Chapter 3 – Procurement and Property Management, including its attachments.  

Significant changes have been made to the above chapter and attachments including but not limited to: 

  • Attachment Subrecipient’s Property Closeout Certificate Form has been removed from Chapter 3 and merged with Close Out Package documents located in Chapter 6 
  • Definitions have been updated to include: 
    • Consumable Supply  
    • Non-Consumable Items  
    • System for Award Management (SAM) 
    • Uniform Guidance  
    • Workforce Innovation and Opportunity Act (WIOA) 
    • Procurement Methods have been updated: 

 Type of Purchase

Previous Policy 

Current Policy 

Pico Purchase 

 —

New procurement method: $1 – $3,499 

Micro Purchase 

$1 – $3,499 

$3,500 – $9,999 

Small Purchase 

$3,500 – $149,999 

$10,000 – $249,999 

Sealed Bid 

$150,000 and above 

$250,000 and above 

Competitive Proposal 

$150,000 and above 

$250,000 and above 

Noncompetitive Proposal 

Regardless of dollar amount and it meets 1 of 4 criteria

(sole source, funder approval, emergency, inadequate competition) 

 No change 

Action:

Effective September 9, 2019 all WIOA Subrecipients are required to follow the guidelines outlined in the Chapter and attachments. If you have any questions regarding this issuance, please contact your Contract Administrator at (619) 228-2900. 

References:

  1. To access the chapters and their attachments, go to workforce.org and click on the collapsed menu icon located on the top right hand side of the webpage.
  2. Click on “Operations Resources” section.
  3. Click on “Operations Manual” to see the list of chapters and operational issuances.
  4. Click on “Chapter 3. Procurement and Property Management | Attachments” to view the policy and attachments.