Issuance: 2019-07 – October 1, 2018

Issuance Number: 2019-07

Date: September 28, 2018

To: SDWP Subrecipients

From: Vicki Brannock, Director of Programs

Subject: Operations Manual Update: Chapter 7. Part 2: WIOA Youth Eligibility & Attachments

Purpose:

The purpose of this issuance is to notify SDWP Subrecipients of revisions and/or additions to the following policies: Chapter 7: Part 2: WIOA Youth Eligibility.

Significant changes have been made to the above chapter and attachments including but not limited to:

  • Policy Updates/Clarifications:
    • Collection of Medical Information and Documentation
      • If using “youth with a disability” or another medical barrier, both must be selected on the ECRF and CalJOBS. The ECRF will then be kept in a separate file with an appropriate case note.
    • 5% Eligbility Exception Update
      • 5% eligibility exception does not include carry-in youth
    • Policy update to re-enrollment
      • Youth in follow-up are eligibile for re-enrollment, but must be approved by SDWP Program Specialist
    • Co-Enrollment and Dual-Enrollment Definitions and refrences to Chapter 4: Part 2.
    • Record Retention Policy
    • Multimedia & Communications Release Form Case Note
  • The following attachments were updated:
    • Methods for Calculating Income
      • 2018 LLSIL
    • Lives in a Barrier Area
    • Universal Participation and Agreement Form (UPAF)

Action:

Effective October 1, 2018 all Subrecipients are required to follow the guidelines outlined in the updated Chapter and new/updated attachments. This issuance replaces and supersedes the chapter and attachments. If you have any questions regarding this issuance, please contact your Contract Administrator at (619) 228-2900.

References:
  1. To access the chapter and its attachments, reference the “About Us” section on workforce.orgunder “Partner Resources.”
  2. Click on “Operations Manual” to see the list of Chapters and Operational Issuances.
  3. Click on“Chapter 7. Part 2: WIOA Youth Eligibility | Attachments” to view the policy and attachments.

cc:       SDWP Subrecipients; SDWP Internal Distribution; and Simpson & Simpson.