Issuance: 2018-04 - December 18, 2017

Operations Issuances
Issuance Number: 
2018-04
Date: 
December 18, 2017
To: 
All AJCC Operators and Adult Service Providers
From: 
Vicki Brannock, Director of Programs
Subject: 

Operations Manual Revision: Chapter 4, Part 1: Adult and Dislocated Worker Program Activities

Purpose: 

The purpose of this operational issuance is to inform SDWP’s Service Providers that the following chapters have been revised:

  1. Chapter 4, Part 1: Adult and Dislocated Workers Program Activities
  • Attachment A – Individualized Training Account Policy and Procedures Exhibit A-1 ITA Agreement, and Exhibit A-2 ITA Invoice have been updated to fillable PDF forms.  
  • Attachment C – On-the-Job Training Policy and Procedures Exhibit C-1 OJT Agreement, Exhibit C-2 OJT Assurance and Certification, Exhibit C-3 OJT Service Plan, and Exhibit C-4 OJT Invoice have been updated to fillable PDF forms. The requirement of timesheet has been removed from C-4 OJT Invoice. Paystubs are the only supporting documentation required with an invoice. Exhibit C-5 Clarification of Hours form has been added. This form is required with all invoice submissions.
  • Attachment N – ESE Policies and Procedures has been updated to reflect the new reimbursement rate of 100% through months 1-4, and 75% through months 5-6. ESE Agreement and Invoice have been updated to reflect change in the reimbursement rate. Exhibit B-8 Clarification of Hours form has been added. This form is required with all invoice submissions.
Action: 

Attachment A and C Exhibits have been adjusted due to hold on NANDI database activities. Policy and Procedures still cite NANDI directives and have not been adjusted as relaunch will occur at a date to be determined. 

Effective October 23, 2017 the County of San Diego approved a change in the ESE reimbursement rate. All agreements submitted to SDWP from this date forward will be updated to reflect the new rate.

Effective December 15, 2017 all AJCC Operators and Adult Service Providers are required to follow the guidelines outlined in the updated chapters. This issuance replaces and supersedes the current chapters and attachments.

If you have any questions regarding this issuance, please contact your Program Specialist at (619) 228-2900.

All chapters and attachments can be found on the SDWP website under http://workforce.org/operations-manual.

cc: AJCC Operators/Adult Service Providers/Simpson & Simpson/SDWP Internal Distribution List